100 Professional Text Message Examples [for Broadcasting] In 2024

Communication is key to success. And making sure your professional texts strike the right balance between formal and clear writing is vital.

DialMyCalls offers a mass notification system that allows businesses and organizations to send out calls, texts, and emails in bulk. In this article, we will explore 100 professional text message examples that can be used for broadcasting purposes with DialMyCalls and beyond.

Professional Text Message Examples

• Nonprofits
• Real Estate & Property Management
• Schools
• Churches
• Sports Teams & Leagues
• Events
• Customer Communication
• Employee Communication
• Emergencies
• Surveys & Feedback

Nonprofits

Text messaging enables nonprofits to engage donors, volunteers, and supporters in real-time, ensuring prompt communication for events, fundraising campaigns, and urgent needs. This immediate and personal outreach helps to build stronger relationships, increase participation, and drive donations more effectively.

Donation Acknowledgment

Thank you for your donation to our cause! With your support, we can make a difference in the lives of those in need.

Volunteer Appreciation

We appreciate your volunteer work at our event today. Your dedication to our organization is truly admirable.

Fundraiser Invitation

Our annual fundraiser is coming up, and we would be honored if you could attend and help us raise funds for our cause.

Volunteer Recruitment

We are currently in need of volunteers for our upcoming charity event. If you’re interested, please reply with your availability.

Call to Action for Donations

You can make a difference! Join us in our mission to provide education to underprivileged children by donating today.

Sponsor Recognition

Thank you to our sponsors for supporting our cause. Your generosity will make a positive impact on the community.

Charity Auction Invitation

Our organization is hosting a charity auction next week, and we would love for you to attend and bid on some amazing items.

Milestone Celebration

We are proud to announce that our nonprofit has reached its goal of providing clean water to 100 villages. Thank you for your support!

Impact Highlight

Did you know your donation of $50 can feed 5 families for a week? Every little bit counts in making a difference.

Supporter Engagement

Help us spread the word about our organization by sharing our mission with your friends and family. Thank you for your support!

Real Estate & Property Management

For real estate and property management, text messaging offers a quick and reliable way to communicate with clients and tenants about property updates, appointment reminders, rent notices, and urgent maintenance issues. This ensures timely responses and keeps all parties informed, enhancing client satisfaction and operational efficiency.

Welcome Message

Thank you for choosing us as your property management company. We will strive to provide excellent service and care for your property.

Rent Payment Reminder

Your rent is due on the 1st of each month. Please make sure to submit payment by then to avoid late fees.

Open House Invitation

Our open house event is happening this Saturday at 2 pm. We would love for you to stop by and see our beautiful properties.

Application Approval

Good news! Your application for the apartment at 123 Main Street has been approved. Please contact us to schedule your move-in date.

Property Inspection Reminder

Don’t forget to schedule your annual property inspection with us. We want to ensure that everything is in top condition for you.

Maintenance Notice

Our team will be conducting routine maintenance in your unit tomorrow between 10 am and 2 pm. Please make sure to secure any pets during this time.

Special Offer Announcement

Thank you for your interest in our properties. We currently have a limited-time offer of waived application fees for all new tenants. Contact us for more information.

Energy-Saving Tip

Just a friendly reminder to set your thermostat between 68-72 degrees before you leave for the weekend. This will help save energy and keep your utility bill low.

Holiday Greeting

Happy Holidays from our team at XYZ Property Management! We hope you have a wonderful and safe holiday season.

Lease Renewal Celebration

It’s time to celebrate! Your lease has been renewed for another year. Please stop by our office to sign the new agreement.

Schools

Text messaging provides schools with a direct line to parents, students, and staff, ensuring important information such as schedule changes, emergency alerts, and event reminders are delivered promptly. This fosters better communication within the school community and supports student success and safety.

Parent-Teacher Conference Reminder

This is a reminder that parent-teacher conferences are scheduled for next week. Please make sure to sign up for a time slot.

School Closure Notice

Good morning, parents. Due to inclement weather, school will be closed today. Stay safe and warm!

Scholarship Deadline Alert

Attention students: the deadline for scholarship applications is approaching quickly. Don’t miss out on this opportunity.

Faculty Meeting Reminder

This is a friendly reminder that there will be a faculty meeting tomorrow at 3 PM in the conference room.

Field Trip Permission Slip Reminder

Parents, please make sure to submit your child’s permission slip for the field trip by Friday.

Website Maintenance Notification

This is a notification that the school’s website will be undergoing maintenance tonight from 9 PM to 11 PM. Thank you for your understanding.

Science Fair Project Reminder

Good evening, students. Just a reminder that the science fair projects are due next week. Keep up the great work!

School Picture Day Rescheduling

Attention parents: school picture day has been rescheduled to next Wednesday.

Bus Route Change Notification

This is an important message from the school district regarding changes in bus routes for tomorrow morning. Please check your email for more details.

Progress Report Return Reminder

Students: Don’t forget to bring your signed progress report back to school on Monday.

Churches

Churches

benefit from text messaging by maintaining consistent and personal communication with their congregants. Whether it’s sending reminders about services, sharing inspirational messages, or coordinating community outreach, text messaging helps churches stay connected and engaged with their members.

Sunday Service Invitation

Join us for Sunday service at 10 am. This week’s sermon is on forgiveness.

Food Drive Reminder

Don’t forget to bring a non-perishable food item for our annual food drive this Sunday.

Volunteer Call for Community Outreach

All volunteers are needed for the community outreach event this Saturday at 9 am. Please reply with your availability.

Church Picnic Rescheduling Notice

The church picnic has been rescheduled to next Saturday due to inclement weather.

Virtual Bible Study Announcement

Our weekly Bible study will be held virtually this Wednesday at 7 pm. Please join us via Zoom using the link provided.

Christmas Eve Service Invitation

Join us for a special Christmas Eve service at 8 pm. Invite your friends and family to join as well.

Youth Group Meeting Reminder

The youth group will be meeting this Friday at 6 pm. Bring a friend and come ready for some fun activities!

Special Guest Speaker Announcement

We will be having a special guest speaker this Sunday at 11 am. Don’t miss out on this powerful message.

Daily Devotional Message

Good morning! It’s time for our daily devotional. Today’s message is on faith. Have a blessed day!

Easter Egg Hunt Reminder

Reminder: Our annual Easter egg hunt will take place this Saturday at 10 am sharp. Don’t be late!

Sports Teams & Leagues

For sports teams and leagues, text messaging ensures that players, coaches, and parents are informed about practice schedules, game updates, and any changes in real-time. This streamlined communication improves coordination, team spirit, and overall participation.

Practice Reminder

Reminder: Team practice is at 5 pm today. Please let us know if you won’t be able to make it.

Game Cancellation Notice

Tonight’s game has been canceled due to inclement weather. Stay safe!

Team Welcome & First Game Announcement

Congratulations on making the team! Our first game is this Saturday at 2 pm.

Team Meeting Reminder: Reminder

Team meeting tomorrow at 7 pm to discuss fundraising ideas.

Game Day Encouragement

Good luck in today’s game! Remember to give it your all and have fun.

Permission Slip Reminder

Don’t forget to bring your signed permission slips for the upcoming tournament.

Injury Support Message

Injuries happen, but we’re here to support you. Let us know if you need help with anything.

Fundraiser Promotion

Our team is hosting a fundraiser next week at [restaurant]. Spread the word and bring your friends!

Practice Praise

Great job at practice today, everyone! Keep up the hard work.

Team Photo Reminder

Look sharp: Team photos will be taken before our game on Saturday!

Events

Text messaging is crucial for event organizers to communicate with attendees about schedules, venue changes, and important updates. It ensures that participants are well-informed, leading to a smoother event experience and higher engagement.

Conference Start Reminder

Our conference starts tomorrow at 9 am. Don’t forget your registration badge.

Networking Event Invitation

Join us for our networking event tonight at 6 pm in the Grand Ballroom.

Event Feedback Request

Thank you for attending our event! We hope you enjoyed the keynote speaker’s presentation. Send us your feedback here:

Charity Fundraiser Reminder

Reminder: Our charity fundraiser is this Saturday at 7 pm. We appreciate your support!

Workshop Venue Change Notification

The venue for our workshop has changed to Room 202 in the main building. See you there!

Early Bird Registration Reminder

Don’t miss out on our early bird registration discount for our annual conference. Register now at [link].

Event Rescheduling Notice

Our event has been rescheduled to next Friday at 2 pm. We apologize for any inconvenience.

Virtual Networking Happy Hour Invitation

Join us for our virtual networking happy hour tomorrow at 5 pm via Zoom. Bring your drink!

Webinar Follow-Up

Thank you for attending our webinar on social media marketing! Here are the presentation slides: [link].

Holiday Party Reminder

Reminder: Tomorrow is our company’s annual holiday party at 7 pm in the ballroom.

Customer Communication

Text messaging allows businesses to maintain a close connection with their customers by sending order confirmations, promotions, and support updates instantly. This enhances customer satisfaction by providing timely and personalized communication.

Purchase Thank You Message

Hi [customer name], thank you for your recent purchase from our store! We hope you love your new product.

Limited-Time Offer Alert

Don’t miss out on our limited-time offer! Get 20% off your next purchase with code SAVE20.

Inquiry Acknowledgment

Our team has received your inquiry and will get back to you within 24 hours.

New Product Launch Announcement

We are excited to announce our new product launch! Check it out on our website now.

Extended Store Hours Announcement

Good news! Our store will be open until 9 PM this week for your convenience.

Customer Issue Response

Hi [customer name], we’re sorry to hear about the issue you experienced. Our team is working to resolve it and will update you soon.

Service Appreciation Message

Thank you for choosing our services! We appreciate your business and look forward to serving you again.

Free Shipping Promotion

Enjoy free shipping on all orders over $50. Shop now and save!

Customer Feedback Request

We value your feedback! Please take a moment to fill out our survey and let us know how we can improve.

Appointment Reminder

Hi [customer name], just a friendly reminder that your appointment with us is tomorrow at 2 PM.

Employee Communication

Text messaging offers an efficient way to keep employees informed about meetings, policy changes, and important updates. This method ensures that critical information is received quickly, supporting better coordination and a more cohesive work environment.

Team Meeting Reminder

Reminder: The team meeting is at 2 PM today in the conference room.

Weekly Report Submission Reminder

Good morning team! Don’t forget to submit your weekly reports by 5 PM today.

Sales Achievement Congratulations

Congratulations [employee name] on reaching your sales target this month!

Office Closure Notification

Due to inclement weather, the office will be closed today. Stay safe and work from home.

Company Policy Update Review

Please review the updated company policies by clicking on this link:

Company Picnic Reminder

Reminder: The company picnic is this Saturday at noon. Don’t forget to RSVP!

Monday Motivation

Good morning team! Let’s start the week off strong – remember to prioritize your tasks for today.

Time-Off Request Deadline Reminder

Friendly reminder: Today is the deadline for submitting your time-off requests for next month.

Cybersecurity Training Reminder

Don’t forget to complete your mandatory cybersecurity training by the end of this week.

Birthday Greeting

Happy Birthday, [employee name]! We hope you have a wonderful day.

Emergencies

In emergencies, text messaging is invaluable for delivering immediate alerts and instructions to employees, customers, or residents. Its rapid delivery ensures that everyone is informed promptly, which is essential for safety and effective crisis management.

Office Closure Due to Weather

URGENT: Due to inclement weather, the office will be closed today.

Security Breach Alert

Attention all employees: There has been a security breach, please stay safe and follow emergency protocols.

Fire Alarm Evacuation Notice

This is an automated message from [company/organization name]. Please evacuate the building immediately due to a fire alarm.

System Technical Issue Alert

ALERT: Our system is experiencing technical issues, please hold off on any urgent tasks until further notice.

Mock Drill Reporting Instructions

Dear [employee name], as per our company’s emergency plan, please report to the designated safe zone for a mock drill at 2 PM.

Meeting & Event Postponement Notice

In light of the current situation, all meetings and events have been postponed until further notice. Please stay tuned for updates.

Maintenance Notice for Internet and Phone Lines

Please be advised that the internet and phone lines will be down for maintenance from 11 PM to 6 AM. We apologize for any inconvenience.

Office Closure Due to Power Outage

Due to a power outage, our office will be closed today. All employees are requested to work remotely.

Server Downtime Urgent Notice

Urgent: Our server is down. Please do not attempt to access any company files until we resolve the issue.

Emergency Procedures Review Reminder

This is a reminder to all employees to review the emergency procedures handbook and be prepared for any unforeseen circumstances.

Surveys & Feedback

Text messaging simplifies the process of collecting surveys and feedback by providing a quick and convenient way for recipients to respond. This leads to higher response rates and more actionable insights for businesses and organizations.

Experience Survey Request

Please take a moment to complete our survey on your recent experience with us.

Product/Service Improvement Inquiry

We value your opinion! What changes would you like to see in our products/services?

Overall Satisfaction Rating Request

Thank you for choosing [company/organization name]. Please rate your overall satisfaction with our services on a scale of 1-10.

Recommendation Likelihood Survey

Your feedback is important to us. How likely are you to recommend our company/organization?

Event Feedback Request

We would love to hear your thoughts on our recent event/conference/meeting.

Quick Improvement Survey

Help us improve by filling out this quick survey: [link].

Product/Service Feedback Request

We appreciate your business. Please take a moment to provide feedback on our products/services.

Customer Service Satisfaction Survey

Your opinion matters to us! How satisfied are you with the customer service you received?

Customer/Employee Feedback Request

Thank you for being a valued customer/employee. We would love to know how we can better serve you.

Service Satisfaction Inquiry

We want to ensure we are meeting your needs. Please take a moment to share your thoughts on our services.

How To Send A Professional Text Message: Key Elements

It’s pretty easy to send a mass text message these days (see how to do a text blast), but sending a text message that comes across as professional is an art. Here are some elements you can include to make your texts sound sophisticated yet friendly:

Sender’s Name And Company

Begin your message by identifying yourself and your company. This will help the recipient know who is contacting them and establish credibility.

Greeting

Use a polite greeting such as “Hello” or “Hi [recipient’s name]” to start your message.

Purpose Of The Message

Clearly state the reason for sending the text message in a concise manner. For example, “This is a reminder for our meeting tomorrow at 10 AM.”

Important Details

Include any important details related to the purpose of the message, such as date, time, location, or specific instructions.

Call-To-Action

As mentioned earlier, a call-to-action is essential in professional text messages. This could be to confirm an appointment, respond with a certain keyword, or take action on a task.

Closing

End your message with a polite closing such as “Thank you” or “Best regards.” This may not be necessary if you want your reader to focus on the CTA at the end of your message.

Sender’s Contact Information

It is always helpful to include your contact information at the end of the message in case the recipient needs to reach out for further clarification or assistance.

Best Practices For Creating Broadcasting Messages

There’s no one way to make a broadcast message, but here are some best practices you can follow to help your messages reach the right people effectively:

Keep It Short And Concise

Professional text messages should be brief and to the point. Avoid using long sentences or unnecessary words that can make the message confusing or overwhelming.

Use Proper Grammar And Punctuation

Just like any other form of communication, it is important to use correct grammar and punctuation in your professional text messages. This will help convey professionalism and credibility.

Personalize When Possible

Addressing recipients by name can add a personal touch to your messages and make them feel more individualized. This makes your recipients feel special and cared for, which makes them care more about your message.

Include A Clear Call-To-Action

Every professional text message should have a clear purpose and call-to-action for the recipient. This could be to RSVP, confirm an appointment, or take action on a task, like completing a survey.

Avoid Emojis And Slang

While emojis and slang may be acceptable in personal messages, they have no place in professional texts. Stick to using proper language to maintain a level of professionalism.

Use The Appropriate Tone

The tone of your text message should match the nature of your relationship with the recipient. For example, if you are messaging a client or superior, use a more formal tone compared to texting a friend or colleague.

Double-Check For Errors

Before hitting send, be sure to proofread your text message for any spelling or grammar errors. This will help maintain a professional image and avoid miscommunication.

Don’t Spam

It takes just one good message to convey everything you need to say. By sending too many messages, you turn people off from your services, and your text gets lost amid folders of spam. Plus, you could be breaking the law (see our Guide To Mass Texting Laws In The United States & Internationally).

How To Choose The Best Mass Texting Service For Professional Messaging

Here are some factors to consider when evaluating different services for your professional mass texting needs:

Step 1: Evaluate The Pricing Plans Of Different Services

It is important to find a service that fits within your budget and offers reasonable pricing plans. The cost of mass texting could be per text, a flat monthly rate, or a combination of the two.

DialMyCalls offers competitive and affordable pricing options for businesses of all sizes at annual and monthly rates.

Step 2: Look At The Features Offered By Each Service

Look for features such as contact management, scheduling options, and personalization tools that will make your text messages more effective. Does the platform have customizable templates, scheduling options, or integration with other platforms? Find out which feature will take your business to the next level.

DialMyCalls provides a user-friendly platform with various features to make your mass texting experience seamless.

Step 3: Consider The Customer Support Offered By The Service Provider

Look for a service that offers reliable and responsive customer support in case you encounter any issues or have questions. Is there a support team available when you need it in case you encounter any issues?

DialMyCalls has a dedicated customer support team that is readily available to assist you with any questions or concerns via email, chat, or phone.

Step 4: Don’t Forget To Read Reviews And Testimonials From Other Users

Choose a service with a strong track record of delivering messages successfully and on time. Reviews can give you a better understanding of the service’s reliability and effectiveness.

DialMyCalls has received positive reviews for its ease of use, efficient delivery, and excellent customer support.

Other Common Questions On Professional Text Messages

What Is The Best Way To Start A Professional Text Message?

The best way to start a professional text message is by addressing the recipient by their name and introducing yourself or your company. This sets a polite and personal tone for the conversation.

Example: Hi [Recipient’s Name], this is [Your Name] from [Your Company].

How Do I End A Professional Text Message?

End the text message with a clear call to action or closing statement. This will help guide the recipient on what steps to take next.

Example: Thank you for your time, [Recipient’s Name]. I look forward to hearing from you soon.

Send Your Professional Messages With DialMyCalls

DialMyCalls offers a user-friendly and efficient mass notification system that can help businesses and organizations easily send out professional text messages to their clients, employees, or members. With our platform, you can save time and resources while still effectively communicating with your audience.

Whether it’s for event promotions, emergency alerts, or customer communication, DialMyCalls has got you covered. Our service also allows for the personalization of messages with custom fields such as names or account numbers for a more personal touch.

Don’t waste any more time manually sending out individual texts when you can reach multiple contacts at once through DialMyCalls: the best mass texting service on the market. Sign up today and see the difference it can make in your communication strategies.

• Previous Article
• Next Article