50+ Engaging Event Reminder Text Samples To Energize Your Event

Effective event reminders can make a huge difference in attendance rates, engagement, and the overall success of your event. In our fast-paced world, texting is the go-to method for ensuring your reminders are seen and acted upon.

Studies show that SMS has an open rate of 98%, making it more effective than emails, with an average open rate of only 20%.

Whether you’re an event planner, marketing pro, or business owner, this article will help you explore must-have SMS reminders with examples to energize your next event.

Why Use SMS Reminders for Events?

Nearly 90% of people open their text messages within three minutes of receiving them, making SMS the ideal channel for immediate communication with event attendees.

SMS helps ensure that reminders arrive promptly and encourages last-minute confirmations and RSVPs, increasing event attendance.

General Tips for Crafting Effective Event Reminder Messages

To maximize the impact of your event reminder texts, consider these best practices from text marketing blogs:

Clarity and Brevity

Keep messages concise and to the point. An effective event reminder should contain only the necessary details, such as date, time, and location.

Personalization for Impact

Adding personal elements to messages, such as addressing the recipient by name, will make them more relevant and increase engagement.

Engaging Call-to-Action

Provide a simple action step, like an RSVP link or a check-in prompt, to encourage interaction and help simplify the process for attendees.

Timely Scheduling

Send reminders strategically—initial reminders a week before, follow-up reminders a day before, and same-day reminders as the event approaches.

Event Reminder Text Samples for General Use

• Initial Event Reminder (One Week Before)
• Follow-Up Reminder (One Day Before)
• Same-Day Reminder

Here are some samples to use the next time you send out an event reminder:

1. Initial Event Reminder (One Week Before)

Kick off your event reminders with an early notice with basic details and an RSVP prompt.

• Example 1: “Hi [Name]! Just a reminder: [Event Name] is coming up on [Date]. RSVP here [link] to save your spot. See you there!”
• Example 2: “Exciting news, [Name]! Our [Event Name] is happening soon on [Date]. Click [link] to confirm your attendance.”
• Example 3: “Don’t miss out on [Event Name] next week! Confirm your attendance here [link] to stay updated on all the details.”
• Example 4: “Hi [Name], we’re counting down to [Event Name]! RSVP here [link] to confirm your spot and prepare for an exciting time!”

2. Follow-Up Reminder (One Day Before)

Send a reminder with essential event details like entry requirements or special instructions to ensure attendees are prepared.

• Example 1: “Tomorrow’s the big day, [Name]! Remember to bring your [ticket/ID] for [Event Name]. Check-in starts at [Time]. See you there!”
• Example 2: “Just a friendly reminder, [Name]: [Event Name] is tomorrow at [Location]. Parking info: [link]. Reply with any questions!”
• Example 3: “We’re counting down to [Event Name] tomorrow! Don’t forget to bring [specific items] and prepare for a fantastic time!”
• Example 4: “Excited to see you at [Event Name] tomorrow! Check-in begins at [Time]. Let us know if you have questions!”

3. Same-Day Reminder

A quick reminder on the event day ensures attendees don’t forget or know who to contact with any last-minute questions or requests.

• Example 1: “Today’s the day, [Name]! [Event Name] kicks off at [Time] at [Location]. We can’t wait to see you!”
• Example 2: “Friendly reminder: [Event Name] is today at [Time]. Check weather and venue details here [link].”
• Example 3: “The wait is over, [Name]! See you at [Event Name] today! Check-in starts at [Time]. Safe travels!”
• Example 4: “Hi [Name]! Today’s [Event Name]! Doors open at [Time]. Looking forward to seeing you there!”

Industry-Specific Event Reminder Text Samples

• Corporate Events
• Healthcare and Wellness Events
• Educational Events
• Hospitality Events
• Nonprofits
• Retail
• Sports and Recreation
• Real Estate

Need something a little more specific? Here are some samples to use for various industries.

1. Corporate Events

For conferences, product launches, and corporate gatherings, transparent and professional reminders help attendees prepare.

• Example 1: “Hi [Name], we’re looking forward to seeing you at the [Conference Name] tomorrow. Please arrive by [Time] for check-in at [Location].”
• Example 2: “Reminder: [Event Name] is tomorrow at [Time]. See the full event schedule here [link]. Safe travels!”
• Example 3: “Excited for [Product Launch]? Join us at [Location] on [Date] at [Time] to experience the latest innovations. Confirm your spot here [link].”
• Example 4: “Looking forward to hosting you at [Event Name] tomorrow. Remember to bring your badge and ID for entry. See you at [Location]!”

2. Healthcare and Wellness Events

Reminders should include essential items or health protocols for health screenings, wellness retreats, or seminars.

• Example 1: “Looking forward to seeing you at [Wellness Retreat] on [Date]. Remember to bring your health forms and ID. Contact us with questions!”
• Example 2: “Hi [Name], this is a reminder for your health seminar on [Date] at [Location]. Wear comfortable clothes, and bring a yoga mat if you have one!”
• Example 3: “Don’t forget your appointment at [Health Event] on [Date]. Arrive early to complete check-in. For assistance, call [Phone Number].”
• Example 4: “Reminder: [Wellness Workshop] is tomorrow at [Time]. Please bring [required items] and check in early for a smooth experience.”

3. Educational Events

Reminders for seminars, orientations, and training sessions should include RSVP links and encourage punctuality.

• Example 1: “Ready to learn, [Name]? [Workshop Name] starts tomorrow at [Time]. Please arrive early for seamless check-in. See you soon!”
• Example 2: “Hi [Name], a quick reminder for [Training Session] tomorrow. Bring [textbooks/materials] and prepare for an interactive day!”
• Example 3: “Orientation for [School/Program Name] is on [Date]. We can’t wait to welcome you! RSVP here [link].”
• Example 4: “Friendly reminder for [Event Name] tomorrow! Bring all necessary materials and arrive early. Check the schedule at [link].”

4. Hospitality Events

Whether it’s a dining experience, reservation reminder, or hotel event, hospitality reminders should be friendly and engaging.

• Example 1: “Excited to host you at [Event Name] on [Date]! Don’t forget your reservation at [Time]. Reply with any questions!”
• Example 2: “Just a reminder, [Name]: [Dinner Reservation/Event] is tomorrow at [Time]. We look forward to serving you!”
• Example 3: “Looking forward to seeing you at [Hotel Event] on [Date]. Check-in starts at [Time]. Contact us if you need any assistance.”
• Example 4: “Hi [Name], we’re excited to welcome you tomorrow for [Event Name]. Check-in at [Location] upon arrival. Safe travels!”

5. Nonprofits

Nonprofit event reminders are an excellent way to build excitement for fundraisers or volunteer events.

• Example 1: “Thank you for supporting us! Join us for our Annual Fundraiser on [Date] at [Location]. Your attendance makes a difference!”
• Example 2: “Volunteer Appreciation Day is tomorrow! We can’t wait to see you at [Location] and celebrate your contributions!”
• Example 3: “Friendly reminder for our charity event on [Date]. Your support helps us create change. See you at [Location]!”
• Example 4: “Hi [Name], excited to see you at our [Event Name] tomorrow at [Time]! Together, we’re making a positive impact.”

6. Retail

Retail reminders are ideal for driving attendance and excitement at VIP sales, store events, or product launches.

• Example 1: “Join us for our VIP Sale Event on [Date]! Show this message for an exclusive gift and shop our special discounts.”
• Example 2: “Only 1 day left! Don’t miss the [Event Name] tomorrow. Check-in at [Location] and enjoy exclusive offers.”
• Example 3: “Ready to shop? [Store Name] invites you to [Event Name] on [Date]. Flash this message at the door for a surprise!”
• Example 4: “Hi [Name], don’t miss our [Event Name] tomorrow at [Location]. Great deals and limited-time offers await!”

7. Sports and Recreation

Sports event reminders help fans prepare for the big day with relevant details on tickets, gear, and start times.

• Example 1: “Get ready for the big game on [Date]! Don’t forget your tickets and gear. See you at [Location]!”
• Example 2: “Reminder: [Match/Game Name] is tomorrow! Gates open at [Time]. Arrive early to avoid queues.”
• Example 3: “Join us for [Team Event] on [Date]! Make sure to bring your ticket and team spirit! Go [Team Name]!”
• Example 4: “It’s game day tomorrow! [Team Name] takes on [Opponent]. Arrive early and be ready to cheer!”

8. Real Estate

Real estate event reminders for open houses or property viewings help potential buyers stay informed and encourage attendance.

• Example 1: “Join us for an Open House at [Property Address] on [Date] from [Time]. Your dream home awaits!”
• Example 2: “Reminder: Property viewing at [Location] on [Date] at [Time]. See the space and envision your future home.”
• Example 3: “Looking forward to seeing you at [Open House] tomorrow! Contact us for directions or parking information.”
• Example 4: “Excited to show you [Property Name] tomorrow! Open House from [Start Time] to [End Time].”

Examples for Different Event Sizes and Formats

• Large Public Events
• Small Private Gatherings
• Virtual Events

Sending out reminders for a massive corporate retreat or a private executive dinner? Here are some examples to use for events of different sizes.

1. Large Public Events

For festivals, fairs, and large gatherings, reminders help manage the flow of attendees.

• Example 1: “Excited to see you at [Festival Name] this weekend! Get ready for fun at [Location]. Entry starts at [Time].”
• Example 2: “Final reminder for [Event Name] tomorrow! Bring your ticket and enjoy exclusive access to [special attractions].”
• Example 3: “We can’t wait to see you at [Event Name]! Check for updates on weather and entry details here [link].”
• Example 4: “Today’s the day! See you at [Festival/Event] at [Location]. Gates open at [Time]. Enjoy the event!”

2. Small Private Gatherings

These reminders add a personal touch to workshops, networking events, or intimate VIP gatherings.

• Example 1: “Looking forward to seeing you at our exclusive [Event Name] tomorrow! Meet us at [Location] for a great evening.”
• Example 2: “Hi [Name], just a quick reminder for [Workshop Name]. Bring [materials] and let us know if you have any questions!”
• Example 3: “Friendly reminder for [Event Name] at [Time] tomorrow. Don’t forget to RSVP here [link].”
• Example 4: “Excited for [Event Name] tomorrow! Join us at [Location] and bring any required materials.”

3. Virtual Events

Reminders for webinars or online training sessions should include login links and any technical instructions.

• Example 1: “We’re excited to connect with you at [Virtual Event] tomorrow! Click here to join [link]. Don’t forget your [materials]!”
• Example 2: “Friendly reminder for [Webinar Name] on [Date] at [Time]. Log in early to check your connection. See you online!”
• Example 3: “Tomorrow’s the day! Join [Event Name] here [link] at [Time] for an interactive session. Let us know if you need tech support.”
• Example 4: “Today’s [Event Name]! Click [link] to join us at [Time]. Have your materials ready for a productive session.”

Conclusion

Well-crafted SMS reminders are invaluable for increasing event attendance, building excitement, and informing participants. From personalized messages to last-minute reminders, each sample above is designed to engage your audience and ensure a successful event.

Boost your event engagement today by implementing these SMS reminder strategies. With DialMyCalls’ event reminder service, you can easily schedule, personalize, and automate event reminders to reach your audience effectively. Try it out with a free trial and see the difference SMS can make for your event planning!

• Previous Article